Exhibitor FAQ

Each booth reservation comes with one (1) 3-day full conference registration and four (4) expo-only registrations per 100 square feet reserved (a typical 10' x 10' booth). Exhibitors also enjoy discounted pricing on other marketing opportunities and 50% off the price of additional full conference registrations. 

Booth reservation price is for booth space, back/side draping (any corner booths will have the corner side open/undraped), and a 17"x 11" identification sign reading your company's name, as it is entered for the exhibitor directory. Furnishings and services (such as tables, chairs, drayage, electricity and internet) are separate and additional expenses that will need to be pre-ordered by the exhibiting company.
 

All booth furnishings and services will be ordered by the exhibitor through our expo show decorator, GES, and other vendors. You can access all relevant ordering information on our GES show site here. 

Registration for booth staff is now open - register for your badges online here!

Each 10'' x 10'' booth (or per 100 square feet of booth space) receives one 3-day Conference & Expo registration, and four expo-only booth staff registrations.

Don't forget to book your hotel rooms early as well. More information regarding our room blocks is available here. 

You are welcome to ship your booth materials to our show decorator GES advance warehouse using their exhibitor portal for shipping labels. Exhibitors are responsible for their own shipping fees and handling fees that result from sending materials to the warehouse. Any materials shipped via this method will be delivered by GES directly to your booth area in the Expo Hall prior to your move-in date.

You may also consider shipping to the Disney Coronado Springs Resort's RICOH business center (located in the Convention Center). Exhibitors are responsible for their own shipping fees and handling fees that result from sending materials to the business center. RICOH does offer delivery of your materials to your booth location in the Expo Hall, provided you submit the appropriate paperwork ahead of time - otherwise a team member may pick up shipments on-site during their open hours. More information here.

Exhibitors can move-in/set-up their booth space during the following times:
- Sunday, February 16, 2025 | 9:00 am to 5:00 pm
- Monday, February 17, 2025 | 8:30 am to 10:30 am
(Please note: Expo floor opens at 11 am on Monday and all exhibits must be set-up and cases stored by 10:30 am)

Exhibitors must dismantle their booth space during the following time:
- Tuesday, February 18, 2025 | 3:00 pm to 7:00 pm.
(Please note: All exhibits must remain set-up and booth staffed for the entire time of the Expo. Dismantling booths early is a breach of contract and can lead to dangerous Expo hall conditions.)

Official Expo Show Public Open Hours are:
- Monday, February 17, 2025 | 11:00 am to 5:00 pm
- Tuesday, February 18, 2025 | 9:00 am to 3:00 pm

You can order AV materials and service through AV Matters, our exclusive AV provider for the expo hall. 

Please visit AV Matters' online ordering system here. 

If you have additional questions about AV and/or to discuss what option is best for you, please contact AV Matters directly. 

Lakewood Media Group and the Training 2025 Conference & Expo do not manage or host AV equipment in exhibitor booths, nor are they able to offer discounts on AV services. All AV considerations are to be between the exhibitor and AV Matters directly. 

Yes! You can order electrical services and internet for your booth through Encore, the official service provider for Disney's Coronado Springs Resort. Order forms are available via the GES Exhibitor Services site here. 

If you have additional questions about types of electrical services, network availability and/or to discuss what option is best for you, please contact Encore directly at eventnowsupport@encoreglobalmail.com.

While there is free conference-wide WiFi in the expo hall, we cannot guarantee the reliability/speed of this connection as it is available to/accessible by all conference attendees and the level of use will vary. If you rely on internet connection for any of your booth operations/demonstrations, you will want to arrange for a dedicated, private internet connection at your booth. All network considerations are to be between the exhibitor and Encore directly.

NO ELECTRICITY IS AVAILABLE IN BOOTH SPACES UNLESS IT IS ORDERED THROUGH ENCORE.
 

Yes, you can arrange for overhead signs to be installed, provided that they are approved by Training 2025 show management and installation is contracted in advance with Encore on-site. 

If you plan to hang signs above your booth, please seek approval by emailing Tony Kolars at Tony@TrainingMag.com. 

Following management approval. you can work with Encore by completing and submitting this form. 

You are welcome to work with an EAC (exhibitor-approved contractor) for the installation and/or dismantling of your booth materials. However, ALL EACs must be registered in advance with the official show decorator, GES. Click here for more information and necessary EAC requirements and forms. 

EACs who arrive on-site without registering in advance with GES will not be allowed entrance into the expo hall. 

We highly encourage you to connect with visitors to your booth through lead retrieval badge scanning. eShow is our vendor for lead retrieval apps/devices and you can order via the link below:  

Pricing and other information is available here.

If you would like to invite clients to visit you on the Expo floor during expo hours, you can offer them this form to complete and return for a free Expo-only pass. The expo-only pass can be obtained for multiple clients.

We offer several excellent options to get more traffic to your booth and more exposure for your company. While a number of these options sell out early, some still remain.

Review the Training 2025 sponsorship prospectus online here. 

If you're ready to add a sponsorship to your show presence, you can complete your order here (simply skip the booth selection page to jump right to sponsorship items). 

For more information or to discuss a custom sponsorship package, contact Sharon Steeley at Tony@TrainingMag.com.

The Expo is officially open to attendees during the following times:

- Monday, February 17, 2025 | 11:00 am to 5:00 pm
- Tuesday, February 18, 2025 | 9:00 am to 3:00 pm

Connections Housing is the official and ONLY housing bureau for the Training 2025 Conference & Expo.

Review general hotel and travel information, including the deadline to secure our special group rate, on the Training 2025 Conference site here.

** BEWARE OF HOTEL FRAUD:**
Connections Housing is the only approved, official housing vendor for the Training Conference. Unauthorized housing companies may be contacting you advertising cheaper rates and may imply or claim an affiliation with the Training Conference.  These unauthorized companies aggressively pursue attendees to book hotel rooms through their company at supposedly significant discounts. Unfortunately, some past attendees have fallen prey to these companies and have either been: relocated with little or no warning, lost their significant deposits, not received the guest room nor the hotel they thought they had booked. Reservations made through an agency other than Connections Housing will be at your own risk.  If you are contacted by another housing service trying to sell hotel rooms, please notify Training Conference Housing Management at TrainingConference@ConnectionsHousing.com before providing any company or personal, credit card or banking information.

Reservations are accepted on a first-come, first-served basis, and discounted rooms are only available while blocks last, so be sure to book soon!

Each 10' x 10' booth (or 100 square feet of booth space) receives one 3-day full-conference registration and four expo-only booth staff registrations. Exhibitors can purchase additional 3-day conference registrations at a 50% discounted price of $1,047.50 (full price value is $2,095). If you'd like to take advantage of our early bird rates, be sure to register before January 24!

Click here to register your booth staff and/or to purchase additional conference registrations.

Yes, all individuals registered as booth staff will be offered lunch in the expo hall on both days of the expo. There is no additional charge for this. 

Final payment is due by November 30, 2024. 

You can check your balance and/or make an online payment here.

If you prefer to pay by check, please make it out to Training Magazine & Conferences and send to the address below: 

Training Magazine & Conference
PO Box 43743
Brooklyn Park, MN 55443

If you need to cancel all or part of your expo booth space prior to November 30, 2024, please do so in writing by certified mail to Lakewood Media Group DBA Training Magazine & Conferences, or by email to Tony@TrainingMag.com.  50% of the original booked fee will be forgiven for cancellations prior to this date. Exhibitor must pay the full contracted expo booth fee for cancellations/reductions made after November 30, 2024, and the Exhibitor shall not be entitled to any refund of exhibit fee after November 30, 2024..