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February 17 - 19 • Orlando
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Sponsored Speaking Session - Instructions

Thank you for choosing to be a part of the Training 2025 Conference & Expo by sponsoring a learning and training session. Your session will appear and be a part of the overall session Agenda, online and in the printed Event Guide. Keep this in mind as you plan your session.

TIME & LOCATION
Your session will be held at ONE of the times below, and assigned on a first-come, first-served basis (if you are unsure of your scheduled time, please reach out to Tony Kolars at Tony@TrainingMag.com):

  • Monday, February 17, 12:45 to 1:45 pm EST
  • Tuesday, February 18, 2:15 to 3:15 pm EST
ATTENDANCE EXPECTATIONS
The number of attendees at your session is largely dependent on the quality of your content. Strong session titles and descriptions that are learning content-focused, rather than sales-oriented, will result in higher attendance.

The average number of attendees at sponsored sessions at Training 2024 was 62 with a typical range from 30 to 70 and a few drawing more than 100 attendees.
SESSION MATERIALS
Please submit the following materials ASAP to Tony Kolars (Tony@TrainingMag.com) for inclusion on the website and printed Event Guide.
  • Complete Speaker Contact Information: Name, job title, organization, postal address, cell phone, email, brief bio, and headshot. 
  • A clear, concise session title and description (up to 125 words): Both your title and description should be descriptive and benefit-laden, meaning they answer these questions: What will your attendees learn/discover/examine/explore? As you write your session copy, please keep in mind you will increase attendance if your session description and content are educational in nature with useful ‘take-away’ information.
Sample session description, which drew more than 70 attendees and received a strong session evaluation:

SESSION TITLE: Put Some BOOM in Your Zoom: Leveling Up Virtual Training
DESCRIPTION: To some, Zoom is a tool of last resort for trainers; a dull, barely adequate cousin of the conference call. Don’t you believe it! Zoom (and similar virtual communications platforms like Teams) are powerful, sophisticated messaging tools that, with a little added magic, offer supercharged training solutions that deliver a better ROI than face-to-face learning experiences. Engaging environments? Can do. Meaningful interactions? Sure thing. Durable, measurable results? You betcha. Come and learn:
  • The tricks, tools, and techniques Brella uses to create high-impact, cost-effective training solutions.
  • How to use broadcast television-style effects to transform bland, run-of-the-mill training into engaging, memorable events.
STANDARD ROOM + AUDIO VISUAL SETUP ROOM SET:
Session rooms will come with a standard set of either theater style or banquet (round table) style, depending on the room size.
  • Your assigned session room and set will be finalized approximately one month before the conference (mid-January 2025).?
AUDIOVISUAL:
All rooms will include (1) microphone, screen, data projector, and a house sound patch (to project sound from your computer throughout the room).
  • You are responsible for providing additional office supplies for your session such as Post-Its, markers, etc.
  • If you require any A/V equipment not included, please contact Tony Kolars (Tony@TrainingMag.com) for pricing (additional fees may apply). Some available options include flip charts/markers, and a switcher (you will need a switcher ONLY if more than one computer/device will be used for projecting images).
  • Please do not tape or pin anything to your meeting room walls.
CONNECTING TO THE PROJECTOR
  • Computers are not provided for presentations. Please bring your laptop or other device.
  • If using a Mac, iPhone, iPad, or Netbook please bring the appropriate adaptor.
  • If your computer does not have a local HDMI input, please bring an adapter for your video output to HDMI.
  • If you plan to use the house audio, you will connect via the headphone port (1/8th-in plug; standard).
INTERNET ACCESS 
  • Wireless internet access is available in all session rooms.
  • Please prepare a simulation of any portion(s) of your presentation that require internet access (as a backup in case there are any issues with the internet connection).
IMPORTANT DEADLINES AND DISCOUNTS
  • ASAP: Submit the above-listed session details to Tony Kolars (Tony@TrainingMag.com).
     
  • ASAP: Make your hotel reservations through Connections Housing at our special conference rate, available through January 5, 2025 (or while supplies last).
     
  • November 30, 2024: Final Payment Due
    Your fee needs to be paid in full by November 30, 2024. Please pay by credit card online via the Exhibitor & Sponsor Speaker Center or make other payment arrangements (check/ACH) according to the instructions on your invoice. This information is also available via the Service Center.
  • January 3, 2025: Session Description Deadline (Event Guide)
    Your session title, description, and speaker information must be received by January 3 for inclusion in the printed Event Guide and in the app (where the description will appear). Any session information or revisions received after this date will be available only on the website and in the app.
  • January 8, 2025: Bookstore Deadline
    Submit up to three book title(s) via our 3-minute online form for the official Training 2025 Bookstore run by Breakpoint Books. Include the book title, author name, and ISBN for each book you submit. BreakPoint Books recommends submitting only books published in the last five (5) years and BreakPoint makes all final decisions as to which books to include in the bookstore. With the exception of keynoters, there will be no scheduled book signings.
  • January 15, 2025: Handout Deadline
    Attendees appreciate and expect copies of your slides and other handout reference materials. Submitted speaker handouts will be available online only to attendees before, during, and after the conference. Send your handouts to Tony Kolars at Tony@TrainingMag.com for inclusion online. Some attendees like to preview available handouts to help decide which session to attend, so please submit your handout before January 15, 2025.
    Handout Suggestions
    • Include a title page with your session code, session title, session date, session time, speaker name, contact info, and a brief bio.
    • Session slides, referenced articles, case study information, job aids, and suggested resources.
    • Obtain any necessary reprint permissions before submitting your handout.
    • We recommend naming your file in the following format: YourSessionCode_YourLastName_YourFirstName (i.e. SS14_Smith_Bob)
    • For questions regarding your sponsored speaker session, please contact Tony Kolars (Tony@TrainingMag.com).
To access additional pages within the Exhibitor & Sponsor Service Center, go to SERVICE CENTERS in the menu or NAV bar for a drop-down menu.

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